Should you use Microsoft Forms in 2025?

I use Microsoft Forms personally and professionally, particularly to gather feedback and organize event registrations. Its interface is very intuitive and allows you to quickly create forms with a variety of questions. One of the strengths I particularly appreciate is its seamless integration with other Microsoft applications, which greatly facilitates data management, especially via Excel.

In a context where clear and organized information needs to be collected, Microsoft Forms excels in its ease of use and automation capabilities with Power Automate. It is a relevant choice for teams already working in a Microsoft 365 environment and looking for a quick solution without the need for highly advanced features.

However, the tool has some limitations, particularly in terms of aesthetic customization and advanced form management. For very specific or aesthetically demanding needs, it may sometimes be necessary to turn to more specialized alternatives.

Microsoft Forms is particularly well suited for beginners thanks to its clear and intuitive interface. Creating a form requires no special technical skills: simply choose question types from a simple menu.

For beginners, there are many advantages: no significant learning curve, quick to get started, and built-in assistance for creating basic or more elaborate surveys. It's an excellent starting point before moving on to more complex tools.

Microsoft Forms is primarily accessible via a Microsoft 365 subscription. The limited free version already offers form creation and access to basic features, ideal for personal use or for getting started.

With a paid Microsoft 365 subscription, users benefit from extended options such as higher response quotas, full integration with other Microsoft services, and secure data storage. Microsoft 365 pricing varies depending on the plan, which is tailored to individuals, professionals, and businesses.

This integrated pricing is an advantage for users already engaged in the Microsoft ecosystem, who can thus use Microsoft Forms at no specific additional cost.

The most important key feature of Microsoft Forms is its rapid form creation thanks to a simple and user-friendly interface. It supports different types of questions: multiple choice, checkboxes, free text, ratings, dates, etc. This diversity covers most common needs.

Another highlight is native integration with Microsoft 365. Results can be automatically exported to Excel for in-depth analysis and easily shared with team members or a wider audience.

Microsoft Forms also offers advanced features such as the ability to add basic conditional logic to tailor questions based on previous answers. This improves the user experience and the relevance of the data collected.

In addition, moderate customization options offer the ability to add themes, a logo, and configure the language of forms, further enhancing their alignment with your branding.