What are the best accounting tools to use in 2025?

By 2025, accounting tools have become much more than simple management software: they centralize financial data, automate entries, and provide a real-time view of a company's health. Whether for a startup, an SME, or a freelancer, these solutions save time on data entry, reduce errors, and facilitate communication with accountants. Platforms such as Pennylane, Indy, QuickBooks, and Sage have established themselves, each with specific strengths in automation, management, and compliance.

We have found that the choice of an accounting tool depends not only on price, but above all on how well it suits your needs. Some will prioritize simplicity and autonomy, while others will seek advanced features such as multi-company management, bank integration, or accurate cash flow tracking. In this article, we review the best accounting tools in 2025, those that combine reliability, ergonomics, and innovation to transform financial management into a real performance lever.

Other accounting tools to use in 2025

Why use accounting tools?

Accounting tools simplify and automate a key business function: financial monitoring. They significantly reduce the time spent on manual data entry, limit the risk of errors, and provide a clear and up-to-date view of cash flow. Thanks to these tools, managers can run their businesses using reliable data, make better strategic decisions, and more easily anticipate financing needs.

Beyond saving time, these software programs also facilitate collaboration with accountants and ensure compliance with legal and tax obligations. They allow you to directly integrate bank statements, generate balance sheets in just a few clicks, and automate tax returns. Using accounting tools therefore transforms an administrative constraint into a real management asset, giving the company greater visibility and control over its finances.

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For which projects should accounting tools be used?

Accounting tools are designed for a wide variety of projects, whether it's the day-to-day management of a micro-business, monitoring the cash flow of an SME, or keeping the accounts of a rapidly growing company. They are particularly useful for centralizing all financial operations related to invoicing, supplier payments, expense report tracking, and even preparing annual balance sheets. For entrepreneurs, they offer the possibility of keeping control of their finances while simplifying communication with their accountant.

They also have a place in more specific projects such as multi-company management, accounting consolidation, or budget monitoring for fundraising and investment projects. In e-commerce, for example, specialized software can automatically track payments, calculate VAT, and synchronize sales with bank accounts. For a startup, it can help manage key financial indicators and reassure investors. In short, accounting tools can be adapted to any project where financial rigor and visibility on profitability are essential.

How to choose your accounting tool?

Choosing your accounting tool starts with defining your priorities: ease of use, advanced automation, or advanced features for more complex structures. A freelancer would be better off choosing an intuitive solution that manages invoicing, tax returns, and bank synchronization in just a few clicks. Conversely, an SME or growing company will need tools capable of managing multiple companies, intra-community VAT, fixed assets, and detailed reporting. Clearly identifying your needs allows you to quickly rule out software that does not suit your business.

Alexis Chretinat - Business Strategist

I'm Alexis and together we're going to take stock of where you are and what's possible from a technical, financial and commercial point of view =)